Believe me, I’ve been there! But you need to remember the document review process is there to ensure the right checks have been made before a document is approved and it has been managed in a way that aligns with your organization’s policies. It can often feel easy to err on the side of caution and send your document to loads of reviewers. If you are in doubt, what does your company policy say? That’s the best place to start and after that chat with your colleagues and find out who should be involved in the process. Tip #1 is to choose the people who need to review your document – with emphasis on the word ‘need’. And in all honesty, most of your colleagues won’t thank you for it. They have their own to do lists after all. Just remember that the more people you send a document to, the slower the review process will be. Ask yourself – do you really need to send this document to the entire team? Probably not… but it can easily feel like the right thing to do. It’s at this point you should take a moment to pause. It’s time to select your review team… Now, I don’t know about you but I’ve definitely been in situations where there’s a long list of people to choose from and it can easily feel like you should send it to them all (or at least a large number of them).
Accept that things can (and will) change.
Keep everyone informed with email notifications.Create a clear process that everyone can follow.Separate mandatory changes from suggestions.Agree on some ground rules with the review team.Choose the right people to review Confluence pages.So without further ado, these are our tips that will improve your document review and approval process in Confluence: In this article we’re going to focus in on the document review and approval process in Confluence and how you can make this easier and less tedious for everyone involved.īefore we dive in just remember the review process is a great opportunity to transform documents from good to great and maintain the quality and standards you hold yourselves too. Whilst Confluence is perfectly placed to be your one-stop shop for collaboration and knowledge sharing, it will still fall victim to organizational policies and procedures that govern how documents should be managed. Its intuitive design and breadth of features make it easy for people to work together in one place – rather than wasting several hours each week searching for information that’s spread across various applications. Confluence is a great tool for creating, managing and sharing documents between teams.
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